T&C’s

1.    DEFINITIONS

1.1.          Definitions

In these terms and conditions (the ‘Conditions’) the following words and expressions are expressely defined and shall have the following meanings:

‘Contract’ – means any contract between the Organiser and the Exhibitor for the provision of services.

‘Exhibitor’ – means the person, company or organisation who has contracted for a stand of stands at the show.

‘Exhibitor Site’ – means the venue as described on the booking form.

‘Show’ – means the event as described on the booking form.

‘Client’ – means the person who has contracted the event to be organised.

‘Organiser’ – means the person or company to whom the event belongs.

 1.2  Governing Law and Interpretation

These Conditions and/or the Contract and any disputes or claims arising out of or in connection with their subject matter are governed by and construed in accordance with the law of England and the parties irrevocably submit to the exclusive jurisdiction of the Courts of England in respect of the same.

 2.1           OBLIGATIONS OF THE ORGANISER

2.2  The Organiser undertakes to promote all events in a professional manner.  Signage will be used dependant on the local authorities concerned.

2.3  The Client carries public liability insurance in the sum of £5,000,000.

2.4  Your Office Events Team Limited carries public liability insurance in the sum of £5,000,000.

 3.1  OBLIGATIONS OF THE EXHIBITOR

3.2  No children under the age of 16 are permitted on site during set up or break down.

3.3  For Health and Safety reasons, and to aid the access of other exhibitors please keep gangways and aisles clear of all stock and stand fittings during set up and break down.

3.4  The Exhibitor is responsible for ensuring that all stock displayed and/or offered for sale complies with any relevant UK legislation governing, inter alia, its manufacture, advertising and sale.  Without limitation to the foregoing it is a condition that the Exhibitor, rather than the Organiser, is responsible for obtaining any necessary consents or licences (including without limitation as regards to the sale of alcohol or alcoholic goods for consumption on or off the Exhibition Site) and the Exhibitor shall indemnify the Organiser against any loss to the Organiser as a consequence of the Exhibitor breaching the aforesaid condition in any respect.

3.5  The Exhibitor must not display or offer for sale, goods of a noxious or obscene nature or which contravene any UK legislation.  The Organiser reserves the right to remove any such material from the Event.

3.6  The Exhibitor undertakes to display their stock in the allocated space, in good order and in a professional and attractive manner.  Tables must always be covered with a cloth, preferably reaching the floor.

3.7  The Exhibitor undertakes to ensure that the Exhibitors stand is staffed and adequately stocked throughout the advertised hours of the Event.  In the interests of security, please avoid leaving your stand before visitors are clear of the event.  Likewise, remember that there will be access in the mornings from 8am at the earliest for all exhibitors and event staff.

3.8  All materials used for stand fittings and display purposes must be non-combustible, inherently non-flammable or self-extinguishing plastic as defined by Local Authority Regulations.

3.9  At the end of the Event, all Exhibitors must ensure that their stand is cleared, all rubbish removed and that the Exhibitor Site is left in a clean and orderly state.  If the Organiser incurs any cost for the removal of waste, the Exhibitor responsible will be charged accordingly.

3.10  As an Exhibitor it is your legal responsibility as far as is reasonably practicable, to ensure the Health and Safety welfare of everyone sharing your stand at the Event.  Please ensure that you complete a full risk assessment/method statement for your stand.

3.11  The Exhibitor may not assign, sublet or grant licences in respect of the whole or ay part of the space allocated to them and/or any other benefit or obligation under this agreement.

3.12  All Exhibitors are required to have their own Public Liability Insurance and to have it with them on the day or forward a copy to the Organisers.

 4.1  PAYMENT AND CANCELLATION

4.2  Payment may be made by BACS or via a cheque made payable to Your Office Events Team Ltd.  All bank details will be on the invoice sent on completion of your booking form.

4.3  Payment must be made before the date of the Event.  Please indicate the name of the show or invoice number with your remittance.  IF PAYMENT IS NOT RECEIVED TWO WEEKS PRIOR TO ANY EVENT, THE STAND MAY BE RE-LET AT THE ORGANISERS DISCRETION.

4.4  The Organisers reserve the right to refuse any booking.

4.5  The Client or the Organiser are entitled to cancel any booking not less than 24 hours before the date of the Event, should the Client or Organiser (in it’s sole discretion) deem it beneficial or expedient to do so (for whatever reason), provided the Organiser shall then refund to the Exhibitor within 7 days the amount paid by the Exhibitor.  The Client or the Organiser shall have no liability to the Exhibitor in respect of any direct or indirect or consequential loss (all three of which terms include, without limitation, pure economic loss, loss of profits, loss of business, loss of contracts, damage to property, depletion of goodwill and similar losses), costs, damages, charges or expenses caused directly or indirectly to the Exhibitor.

4.6  All invoices must be paid before the Event date as the fee is for administration work and promotion carried out on the Exhibitor’s behalf.  Unless you cancel your attendance IN WRITING 14 days prior to the Event, the fee is still due in full.

4.7  In the event of the Exhibitor entering into liquidation, whether compulsory or voluntary (save for the purpose of reconstruction or amalgamation) or, being an individual, committing any act of bankruptcy, the Organiser shall have the right to terminate any contract with the Exhibitor to cancel the allocation for the stand and to retain all monies paid by the Exhibitor under such a contract.

 5.1  CLAIMS, INDEMNITY AND INSURANCE

5.2  Every Exhibitor hereby accepts liability for all acts or omissions of himself, his servants, contractors and agents and undertakes to indemnify the Organiser against all liability in respect thereof and against all actions, suits, proceedings, claims, demands, costs and expenses whatsoever which may be taken or made against them or incurred or become payable by it arising therefrom or in respect thereof, including any claims arising out of the supply by the Exhibitor of samples of any kind whatsoever, whether such samples be sold or given away free and including without limitation any legal cots and expenses and any compensation costs and disbursements paid by the Organiser on the advice of his solicitors to compromise or settle any such claims.

5.3  If the Event is cancelled by reason of war, fire, national emergency, labour dispute, strike, lock out, civil disturbance, inevitable accident, the non-availability of the premises, or any other cause, whether ejusdem generis or not, without limitation the Organisers may at their entire discretion repay any payment amount paid by the Exhibitor other than that already used to cover administration costs, and shall be under no liability to the Exhibitor in respect of any actions, claims, losses (including consequential losses), costs, expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor, as a result of the happening of any such events.

5.4  If the Exhibitor, servants, agents or subcontractors should fail to remove all their property or otherwise fail to vacate the event premises in accordance with the timetable issued by the Organiser, the Organiser will hold the Exhibitor fully responsible for any penalties imposed by the venue owner, or any other losses and costs incurred by the Organiser as a result of the Exhibitor failing to vacate the premises by the agreed time and the Exhibitor agrees to pay the same on an indemnity basis.

5.5  The Organisers do not accept responsibility for any loss or damage from any cause whatever, in respect of any property brought to the event by the Exhibitors or stand holders, or their staff, agents, subcontractors or any other persons and the Exhibitor is required to indemnify the Organisers in respect of any such loss or damage to the exhibits or any other property brought to the premises whether it is their property or not.  Without limitation the Exhibitor shall indemnify the Organisers in respect of any liability in respect of any damage to the Exhibition Site arising from use thereof by the Exhibitor.

5.6  Exhibitors should protect their losses against abandonment, cancellation or curtailment due to the reasons beyond the Organisers control.  The Organisers maximum liability in any circumstance is to the total amount paid for the stand of claiming trader or exhibitor.

5.7  Each Exhibitor shall indemnify the Organisers against any claim which may be made in respect of any alleged breach or infringement of any copyright, patent or without limitation other intellectual property right(s) by that Exhibitor during the period of their occupation of an allotted stand spade or without limitation otherwise in connection with the Event.

5.8  Save as may be stated elsewhere in these Conditions, all warranties, conditions and other terms implied by statute or common law (save for the conditions, implied by section 12 of the Sale of Goods Act 1979) are, to the fullest extent permitted by law, excluded from the Contract.

5.9  Nothing in these Conditions excludes or limits the liability of the Company.

5.9.1.  for death or personal injury caused by the Organisers negligence.

5.9.2.  under section 2(3) of the Consumer Protection Act 1987.

5.9.3.  for any matter which it would be illegal for the Company to exclude or attempt to exclude its liability, or

5.9.4.  for fraud or fraudulent misrepresentation.

5.10  Without prejudice to the foregoing provisions of these Conditions.

5.10.1  The Organisers total liability in contract, tort (including without limitation negligence or breach of statutory duty), misrepresentation, restitution or otherwise, arising in connection with the performance or contemplated performance of the Contract shall be limited to the payment amount as set out in the application form, and,

5.10.2  The Organisers shall not be liable to the Exhibitor for any pure economic loss, loss of profits, loss of business, loss of contracts, damage to property, depletion of goodwill or otherwise, in each case whether direct, indirect or consequential, or any claims for consequential compensation whatsoever (howsoever caused) which arise out of or in connection with the Contract.

 6.1  FORCE MAJEURE

6.2  The Organisers shall not be liable to the Exhibitor or be deemed to be in breach of the Contract by reason of any delay in performing, or any failure to perform, any of the Organiser’s obligations, if the delay or failure was due to any cause beyond the Organisers reasonable control.

 7.1  SEVERANCE

7.2  If any provision of the Contract (or part of a provision) is found by any Court or administrative body of competent jurisdiction to be invalid, unenforceable or illegal, the other provisions shall remain in force.

7.3  If any valid, unenforceable or illegal provision would be valid, enforceable or legal if some part of it were deleted, the provision shall apply with whatever modification is necessary to give effect to the commercial intention of the parties.

 8.1  ASSIGNMENT

8.2  The Organisers may assign and/or sub-contract the Contract or any part of it to any person, firm or company.  The Exhibitor may not assign or subcontract the Licence and/or the Contract.

 9.0  In the case of any dispute the Event Manager’s decision is always final.